On-campus written exams with Gradescope scans

Learning Environments will be creating the linked Gradescope assignment after the exam. There is no need to create the Gradescope assignment that will be linked to this LMS assignment.

If you have any questions with this guide, please contact Exams Support.

Automation if you used the Exams Portal

If you supplied the details of your exam to the Exams Office for an on-campus written exam, an Assignment Group called Semester 2 exams, 2023 with 0% weighting will be created in your subject, and an assignment will be created and allocated to this group

ACTION – Please update the Assignment Group Weighting to reflect the correct weighting for the final assessment

• See how do I weight the final course grade based on assignment groups?

See exam key dates for more information on this.

The exam timetable will be created to minimise clashes for students and to balance, where possible, the assessment load for all students across the examination period.

Submitting the PDF of your exam for on-campus written exams

Scanning on campus paper-based exams is only available for centrally scheduled exams. This option must be requested through the Exam Portal.

Subject coordinators are required to submit a PDF version of their exam by the due date. The campus written exam paper submission portal is a secure site where all Subject Coordinators, or their nominated exam paper authors, can securely upload draft exams.

Please refer to exam paper recommendations for guidance on creating optimal PDF version of your exam for the best marking experience in Gradescope.

All exams that require post-exam scanning must meet the submission deadline. This ensures that their paper are templated correctly, facilitating timely printing and automated scanning/submission to Gradescope

Once paper based exams are submitted, a central exam cover sheet will be generated. Control/tracking codes will be added to each page to support post-exam scanning and quality control checks. Exam proofs and cover sheet details will be shared back to faculties via the LMS exam submission portal.

Paper based exams will be labelled with a unique number for each paper and page. Doculink – the University of Melbourne's secure exams printing partner- will handle the printing and scanning of all exam papers.

After the exam, the papers are scanned by the printer. Learning Environments will upload them to Gradescope, enabling staff to start marking. Subject coordinators will notified by email when the scanned papers are available to be marked in the LMS.

For more details, refer to exam key dates for more information.

The Exams Office is responsible for coordinating alternative exam arrangements (AEA’s).

Staff resources

For guides on creating LMS Assignments with Gradescope.

• Recommendations for the format of exam PDFs for on-campus paper based exams
• Digital exams: Frequently asked questions
• University of Melbourne Gradescope resources
• Guide to check when students can see their marks and feedback is configured as desired.
• Student support for exams

Workshops on LMS Assignments and Gradescope are regularly scheduled.

Tips

• Ensure your paper has gone through the Board of Examiners checklist and your local review processes.
• Share student exams support with students.
• Do not submit password protected PDFs.
• Exams must have an even number of pages.
• Default: Include 3 extra pages (or as specified) for additional student answer space (while ensuring an even number of pages).
• Page numbers by default are not added to the cover sheet - If you wish to number the pages on your exam paper commence numbering exam pages on your submitted exam as 'Page 3 of 20' in the footer, starting from page 3.
• Follow the template when designing your exam.
• Do not use headers; use footers for paper and page numbers. Headers are reserved for applied paper and page tracking numbers and coding that is used to aid AI ordering, page re-orinentation of scans, and other QA processes.
• Ensure answer boxes are labelled 'Write your CAPITAL letter answer in this box:' for efficient AI recognition and quicker paper marking.
• Create defined answer regions as boxes for efficient grading. See template for reference.
• If required, generate an errata sheet for all exams in this round, including AEAs, if necessary. This is required to ensure transparency and alignment of papers across the enrolled cohort of students in a subject (ie do not make corrections directly to AEA versions if issuing an errata for the main cohort paper)
• Avoid where possible splitting questions over multiple pages (including splitting answer regions from their question).