On-campus digital exam using LMS Classic Quiz

Setting up an LMS Classic Quiz for an on-campus digital exam

This guide and checklist are for academic staff who have nominated with the Exams Office to have an on-campus digital exam using LMS Classic Quiz – where a Canvas Classic Quiz with Respondus LockDown Browser assessment is required.

The students sit the exam in an invigilated exam location, and access their Exam as a quiz with Respondus LockDown Browser, and submit the quiz at completion or at the end of the exam time.

Respondus LockDown Browser needs to be downloaded and installed by students prior to accessing the exam. Whilst sitting the exam, they are locked into the quiz until they submit it. The browser prevents students from opening additional browser windows, using other browsers, accessing other websites, or opening additional applications on their device. Respondus LockDown Browser is compatible with both Windows and Mac computers.

Have students self-enrol in the LMS Community – Respondus LockDown Browser testing. Once enrolled, students can then take a practice LMS quiz with Respondus LockDown Browser installed on their device. It is highly recommended students download the browser from the University specific URL and take the practice exam in this community prior to their exam, so they are familiar with the experience.

Students can download and install the LockDown Browser from the University of Melbourne Respondus LockDown Browser page.

Checklist

Subject Coordinator or delegate steps:

Checklist

If there are any concerns or questions with the below guide please contact SASS Exam Support.

Staff can pre-prepare questions and content for their quiz while the Exam Portal automated quiz creation is pending by using the Question Bank option outlined below.

Automation if you used the Exams Portal

If you supplied the details of your exam to the Exams Office, for an on-campus digital exam, an Assignment Group called Semester 2 exams, 2023 with 0% weighting will be created in your subject and an LMS Quiz  will be created and allocated to this group.

For more information on when the steps in this process are scheduled to occur, see exam key dates.

The exam timetable will be created to minimise clashes for students and to balance, where possible, the assessment load for all students across the examination period.

Step one

An Assignment Group called Semester 2 exams, 2023 with 0% weighting will be created in your subject, and a quiz will be created and allocated to this group.

ACTION: Please update this weighting to reflect the correct weighting for the exam

Step two

For your LMS quiz shell created for the exam, the following settings are automatically set from the Exams Office. DO NOT CHANGE THESE SETTINGS unless there is there an identified option to do so. If you have any concerns with the settings, please contact Exams Support.

  • Exam setting explained
    • Quiz name: The name of the exam – format is ‘Exam: exam name in portal (subject code)’.  If needed for clarification, append any extra information such as 'Part A'
    • Quiz instructions: This will be populated with the plagiarism declaration statement to ensure students see this statement when viewing the quiz from a mobile device
      • ACTION: Below the Academic Integrity Declaration, please update the quiz instructions with relevant information for your particular exam.
    • Quiz Type: Graded Quiz
    • Assignment Group: Semester 2 exams, 2023
    • Shuffle Answers: Unchecked
      • OPTIONAL ACTION: You can change this if you wish, but consider how you will answer queries about individual questions – if a student says "there is a problem with Question 5", you will not know the order in which their multiple-choice options appear.
    • Time Limit:
      • Timer:  Not Checked. Invigaltors  will manage  timing on the day
    • Allow Multiple Attempts: Unchecked
    • Let Students See Their Quiz Responses (Incorrect Questions Will Be Graded in Student Feedback): Unchecked
    • Show one question at a time: Unchecked. As per the advice from the Semester 1 2020 Assessment Review, this setting is locked and you are unable to change it.
    • Require an access code: Unchecked
    • Filter IP Addresses: Unchecked
    • Assign to: Everyone
      • Note: This may say Everyone else if some students have exam exceptions. Exceptions will be listed as additional Assign to settings.
    • Due date: populated with the scheduled finish date and time for the exam includes reading time and exam time selected in the exam portal
    • Available from date: populated with the date and time from which the student can access the exam
    • Available until date: populated with the due date plus 30 minutes
    • The LMS quiz will be Published.

    In the LMS, students will see the quiz as scheduled in the Assignments section, the Grades section and as a Calendar item with the due date. They will not be able to open the quiz or read the description until the Available from date and time passes.

Adding questions and content to your exam quiz

With the quiz created via the automated integration with the Exams Office as above and following the required checks you need to make to those settings, you will finally need to set up the questions to be added to the quiz.

  • Option one: Create questions directly in the exam quiz

    To enter quiz questions directly into the quiz:

    1. Click on Quizzes in the subject menu.
    2. Click on the exam quiz.
    3. Click Edit.
    4. Click on the Question tab at the top.
    5. Click + New Question.
    6. From the drop-down next to Question, select the type of question you wish to create.
    7. Update the pts: box with the points value of the question.
    8. Write your question in the Message Text box, including adding any links, files, images or media needed for the question.
    9. Follow the steps to create the question type you have selected. See this guide for a description of each question type.
      • Note: As this is an exam, entering feedback to students is not needed.
    10. IMPORTANT: Click Update Question - a common error is to miss this step, if you do you will lose your work.
    11. Click + New Question to create your next question and repeat until all the question are created.
    12. Click Save when you are finished.
  • Option two: Create questions in a Question Bank (recommended)

    It is recommended that you consider using a Question Bank as this helps with management and movement of the questions for an exam as a group should that be needed.

    1. You can do this by clicking on Quizzes in the subject menu, then clicking on the vertical ellipses (three dots) menu in the top right of the Quizzes page.
    2. From here, select Manage Question Banks, then Add Question Bank.
    3. Enter a name for the question bank, for example Exam SM2 2023, and press Return on your keyboard to save.
    4. Now click on the name of the question bank that you have just created and click the Add a Question button on the right.
    5. Once you have added all your questions to the question bank, attach it to the quiz. See How do I create a quiz with a question group linked to a question bank?

    NOTE: To ensure that students' accessibility needs are met:

    • Provide students with Word format documents. Avoid PDF files.
    • Ensure any images you add to the quiz have alt text added to them. For more information see how do I manage alt text?
  • Option three: Process for creating quiz questions amongst a restricted group (not viewable by all staff or tutors in the subject)

    If there are multiple staff members in a subject and you wish to limit the number of staff who can see the exam before it is released to students, we suggest the following workflow:

    1. First set up an example online exam quiz in your Playpen subject.
    2. Add the exam questions to a private Question Bank. You can do this by clicking on Quizzes in the subject menu, then clicking on the vertical ellipses (three dot) menu in the top right of the quizzes page.
    3. From here, select Manage Question Banks, then Add Question Bank.
    4. Enter a name for the question bank, for example Exam SM2 2023, and press Return on your keyboard to save.
    5. In the Manage question bank page, bookmark the question bank by clicking on the bookmark icon.
    6. Now click on the name of the question bank that you have just created, and click the Add a Question button.
    7. Once you have added all your questions to the question bank, attach it to the quiz in your Playpen subject.
    8. Add your exam collaborators to your Playpen subject to work on/verify the questions. See how do I create a quiz with a question group linked to a question bank?
    9. Your quiz can be built in your subject LMS site from the bookmarked question bank closer to the exam time.

    The below guides may assist with this process:

    If you have created a complex quiz with multiple question banks, please contact Exams Support for assistance with moving your quiz from your Playpen subject to the quiz exam shell.

    NOTE: To ensure that students' accessibility needs are met:

    • Provide students with Word format documents. Avoid PDF files.
    • Ensure any images you add to the quiz have alt text added to them. For more information see how do I manage alt text?

Preparing students for the online exam

Practice exam

We strongly recommend that your students take the practice Respondus LockDown Browser quiz available in the Canvas Community - Respondus LockDown Browser testing before their exam, so they know how to use LockDown Browser prior to the exam period. We also recommend that your students take a practice LMS quiz during the semester to help them prepare for the exam. This will enable students to become familiar with the process of both the Respondus LockDown Browser and how a LMS quiz works, giving them the opportunity to address any technical difficulties. It will also  expose students to the type of exam questions that are asked in exams.

Setting up Respondus LockDown Browser for the LMS Classic Quiz exam

Respondus Lockdown Browser first needs to be added to your subject in the LMS, and then connected to the Quiz you are using as your exam.

Adding LockDown Browser menu item to Subject Navigation menu

  1. Click on Settings at the bottom of the subject menu list.
  2. Select the Navigation tab at top.

Location of Navigation tab

  1. In the group at the bottom, find LockDown Browser.

Location of LockDown Browser option

    Click the three dots and choose +Enable OR drag LockDown Browser to the group above and to the location where you want it to appear in the Subject Navigation menu.

Location of Save and +Enable options

  1. Click Save.

Setting a LMS Classic Quiz to Require Respondus LockDown Browser for the exam

  1. Open the LockDown Browser dashboard from the Subject Navigation menu.
  2. If prompted, click Authorise to authorise Lockdown Browser to have access to your subject.
  3. Locate the Quiz that will be used for the exam in the list of quizzes displayed.

Locating a Quiz in the LockDown Browser dashboard

  1. Use the context menu to select Settings.

Selecting Settings via context menu

  1. Select the radio button Require Respondus LockDown Browser for this exam.
  2. Do not enter an access code.
  3. Click the Save + Close button.

Applying LockDown Browser settings

  1. In the dashboard table, the Quiz for the exam name is appended with Requires Respondus LockDown Browser and the LockDown Browser column value is now Required. Meaning the students will be required to use LockDown Browser to access their quiz as an exam.

Quiz with Respondus LockDown Browser settings enabled

Students can download and install the LockDown browser from the University of Melbourne Respondus web page.

For more supports for students about using LockDown browser please refer them to the students’ exams site.

Staff resources

For guides on creating Lockdown Browser, quiz questions and setting up question banks:

Workshops on LMS Quizzes are regularly available from Learning Environments.

SASS Exams Support on creating your exam quiz.

Tips

  • Ensure your paper has gone through the Board of Examiners checklist and your local review processes.
  • Share student exams support with students.
  • Do not ‘copy forward’ exams, recreate them to ensure links and images are not broken.
  • LockDown Browser (LMS Classic Quizzes) will be activated for you in your subject for the quiz.
  • Prior to the exam, we strongly recommend providing a practice exam opportunity for students. Ensure students are advised to install the correct LockDown Browser (LMS Classic Quiz) beforehand. Student can test their device via the LMS Community for Respondus Lockdown Browser.
  • If there is no practice exam within the subject, students can test via the Lockdown Browser LMS community). Ensure students are advised that they can self enrol in the LMS Community for Respondus LockDown Browser testing. They should download the browser from the University's URL and complete a practice exam within the community before the actual exam for familiarity.
  • Verify that images are uploaded to your LMS site and published within the subjects.
  • Show all quiz questions together so that students can more easily track their response progress, and to aid in easing technical support for students and invigilation efforts for staff during the exam.
  • If using question banks from previous subject delivery, ensure they are copied to the new version of the subject.
  • AEAs exam timings align with SEDS for updated student lists; refrain from altering AEA settings.
  • ‘Time limit’ in LMS Classic Quizzes and Cadmus should remain off.
  • Ensure timely submission of cover sheets with permitted or supplied materials.
  • If you have a digital+ exam, ensure your supplied material for printing is submitted by the appropriate deadline.
  • Ensure your exam is added to your LMS exam shell by the Monday prior to the week of your exam

This page was last updated on 11 Apr 2024.

Please report any errors on this page to our website maintainers