Learning Environments are the University's event recording specialists.
If you’re hosting a public lecture that will attract a wide audience, we can professionally record it to be viewable on your online platform.
Major public events
Are you hosting a launch, a panel or an event with multiple presentations? We’re the event recording specialists.
Is event recording right for me?
For your event to be a success, here are a few tips:
- Why do you want to make a recording? Is it of value to have on your website, any other social media platform or to be seen live?
- Have you booked a suitable venue with at least an hour set up time? (Other venues may require longer setup) Recommended venues include:
- Sidney Myer Asia Centre-Yasuko Hiraoka Room capacity 100 seated, 200 standing
- Sidney Myer Asia Centre-Carrillo Gantner Theatre capacity 492
- Business and Economics-Copland Theatre capacity 405
- Glyn Davis-B117 capacity 502
- Elisabeth Murdoch-G06 capacity 208 Parkville campus
- Arts West-Kathleen Fitzpatrick Theatre capacity 506.
- Have you arranged speaker permissions and is data copyright compliant?
- Review the information in the University’s event guide to help you plan and manage your event.
Sidney Myer Asia Centre-Yasuko Hiraoka Room
Sidney Myer Asia Centre-Carrillo Gantner Theatre
Business and Economics-Copland Theatre
Arts West-Kathleen Fitzpatrick Theatre
Cost of services
Learning Environments provides industry-leading quality at very competitive rates.
A one-hour recording of:
- A simple event or lecture without audience/Q&A coverage costs between $1,500 and $2,125.
- An event with multiple speakers or a panel with audience/Q&A coverage costs between $1,900 and $2,525.
You manage the event, and we'll facilitate the recording.
Submit a request
Submit a request using the button at the top of the page.
We’ll contact you
We will contact you to follow up and provide a quote.
Leading up to the event
In the lead up to the event your producer will check in with you to ensure everything is on track.
On event day
On event day you can relax - our crew will set up and be ready before your guests arrive.
After the event
After the event we’ll deliver your final event recording within 48 hours to your nominated platform.
Your expert advice and input to the Symposium’s AV overall was incredibly helpful and very much appreciated. As always, it was a delight to work with you and be able to rest easy knowing our event was in such professional and capable hands. Cressida Metcalf
You and your team made the whole process as smooth and easy as we could have wished for... Simon Elchlepp
You are – genuinely – one of the most helpful, cooperative, easy going teams I have ever worked with Lisa Hadaway
What options are there for hosting my event recording?
We can provide you with a file of your event recording for you to manage on your web site, YouTube channel or any other hosting platform.
Your recording can be made publicly viewable on the University’s YouTube channel or we can privately host your event recording and provide you with an embed code, so you can post it on your own website.
Do I have to organise my own microphones?
We use the in-built lectern microphones or our own equipment to record your event. However, if you wish to have Q & A recorded then you may need to book additional handheld mics with Learning Space Support. If you are unsure, we can discuss your requirements with you further.
What are my options for live streaming?
Live streaming is an additional service offered with event recording that allows you to reach an unlimited online audience. It’s also a great way to make an oversubscribed event available to interested people.
We can stream directly to your website or via platforms such as Facebook, Twitter or Zoom, where your online audience can participate by asking questions and commenting throughout the event. We require a two hour setup for a live streaming event.
What event details do I need to supply?
Before your event, please provide the name and title of each speaker, along with the event description. It’s also useful for our producer to have a copy of the event run-sheet on the day.
Do I need to tell you if I want a presentation incorporated into the recording?
Yes, we prefer to know prior to the event if there is a presentation being shown. A copy of your presentation is useful for us to receive ahead of time.
What if I have a panel or there is a Q&A segment to the event?
Panel events are usually more complex and require additional crew. Just let us know your requirements from the start, so we can accommodate.
Can we select part of the recording for social media videos?
Yes, this is usually easiest to manage after viewing the edited recording and by providing the producer with the times of your selected section. Please allow additional time for our editor to prepare the video files.
Does it cost extra if my event is longer than one hour?
Our costings are based on a one-hour event, however prices for longer events are available on request.
What happens if my venue changes?
Provided it’s still a suitable venue for recording and we still have enough access time for setup, we will endeavour to accommodate your request.
What if I need to cancel?
Although we usually don’t charge a cancellation fee, we do appreciate early notification as we have crew and resources to manage.