Video and web conferencing room setup

Whether you need to run a meeting or conduct a job interview, you can run high quality video and web conference sessions using off-the-shelf computer equipment.

Most standard issue laptops have an in-built webcam and microphone. In many cases, these are suitable for one-on-one online conversations. Desktop computers will require an external webcam, microphone and speakers.

If you need a more permanent room set up for regular video and web conferencing using software like Zoom or Skype, here are some equipment suggestions:

Audio

Cameras

Note: We are yet to test the ConferenceCam Connect.

Screen

  • Small to large meeting room: One or two 40″ to 60″ LED TV screens depending on space available, approximately $1000 to $2000 each, wall mounted usually preferable but trolley mount can provide portability

Computer

  • All size rooms: Approximately $600 to $2500 — Desktop PC, Mac mini, or Mac/PC laptop

Extras (all room sizes)

  • Powered USB Hub – for all the bits to plug into
  • USB extension cable 3m to 5m
  • Velcro or rubber floor runner (so people don’t trip over the cables).

Contact us for help setting up an office or meeting room space for video or web conferencing.

Learning Environments support centre