Canvas Assignments with Cadmus as open book exams

Introduction and checklist

This guide and checklist is for academic staff who have nominated with the Exams Office to have a Canvas Assignment with Cadmus in the LMS as their final assessment.

To understand more about Cadmus, see features and considerations of Cadmus Assignments as exams.

This guide provides information on setting up an Assignment based open book exam using Cadmus that are within strict time limits.

Complete this checklist to get your exam ready for your students:

If there are questions with the below guide please contact Learning Environments.

Staff can prepare questions and content for their assignment while the Exam Portal automated assignment creation is pending, by using the Playpen option outlined below.

Automation if you used the Exams Portal

The automation described below applies if you have supplied the details of your exam to the Exams Office via the Exams Portal.

If you supplied the details of your exam to the Exams Office via the Exams Portal then an Assignment Group and quiz will be automatically entered into your LMS subject space with pre-set settings from the Exams Office. This will take place 14-15 October 2020.

From the information in the Exam Portal, the exam timetable will be created to minimise clashes for students and to balance, where possible, the assessment load for all students across the examination period.

ACTION: Please follow the below steps to familiarise yourself with the automatically created assignment, and to check off the few further actions required from you to complete the assignment configuration.

Step one

An Assignment Group called Semester 2 exams, 2020 with 0% weighting will be created in your subject, and an assignment will be created and allocated to this group

ACTION – Please update this weighting to reflect the correct weighting for the exam

  1. See how do I weight the final course grade based on assignment groups?
  2. Optional - you can move the assignment to a different Assignment Group if you wish.

Step two

  • The integration automatically adds exceptions for students who have alternative exam arrangements (AEAs), including extended time limits or different availability times.
  • Students with extra time to complete the exam will be listed under the Assign to settings, and as additional calendar entries for each of these students in the instructors' calendar view.

Please do not alter these exceptions! Exceptions are automatically managed via the integration with the Exams Portal, and variations and further exceptions may be created up to the exam’s scheduled time as students' needs are processed and addressed. Please do not edit these settings. If you feel changes are needed, please contact the exams office to discuss.

Step three

The following settings are automatically set from the Exams Office. DO NOT CHANGE THESE SETTINGS unless there is there an identified option to do so. If you have any concerns with the settings, please contact Learning Environments.

assignment setting
Assignment settings
  • Exam setting explained
    • Assignment name: The exam name - format is ‘Exam: exam name in portal (subject code)’.  If needed for clarification, append any extra information such as 'Part A'.
    • Assignment instructions: This will be populated with the academic integrity declaration to ensure students see this statement when viewing the assignment from a mobile device
      • ACTION: Below the academic integrity declaration, please update the assignment instructions with relevant information for your particular exam.
    • Points: 100
    • Assignment Group: Semester 2 exams, 2020
    • Display Grades as: Points
    • Submission Type: Online, with File Uploads checked
      • ACTION: Please change to External Tool, click Find and select Cadmus Assignment from the list. Do not check: Load This Tool In A New Tab.
    • Submission Attempts: unlimited.  Do not change as this setting will not impact their Cadmus submission
    • Assign to: Everyone
      • Note: (This may say Everyone else if some students have exam exceptions. Exceptions will be listed as additional Assign to settings.)
    • Due date: populated with the scheduled finish date and time for the exam
    • Available from date: populated with the date and time from which the student can access the exam
    • Available until date: populated with the due date plus 30 minutes technical buffer
    • The assignment will be Published.

    In the LMS students will see the assignment as scheduled in the Assignments section, the Grades section and as a Calendar item with the due date. They will not be able to open the assignment or read the description until the Available from date and time passes.

Adding the exam questions and instructions to your exam assignment

Once the assignment has been created via the automated integration with the Exams Portal, and you have checked and updated the assignment settings as outlined above, the next step is to set up the exam questions to be added to the assignment.

  • Option one: Create exam questions and instructions directly in the exam assignment
    1. You will need to set up the assignment instructions for your students in the assignment description field, including uploading any accompanying documents.
    2. Then set up your Cadmus assignment as per the instructions below.

    You can create a Turnitin rubric for your Cadmus assignment to help with the marking process. You can only do this once you begin marking student submissions via Turnitin in Cadmus.

    To ensure that students' accessibility needs are met:

    • Ensure any documents are provided in Word format, particularly assignment templates that students need to download, complete and submit. Avoid PDF documents.
    • Ensure any images you add to the assignment description have alt text added to them. For more information see how do I manage alt text?
  • Option two: Create the exam assignment among a restricted group (not viewable by all staff or tutors in the subject)

    If there are multiple staff members in a subject, and you wish to limit the number of staff who can see the exam before it is released to students, we suggest the following workflow:

    1. First set up an alternative version of the exam assignment in your Playpen subject with a Cadmus assignment.
    2. Add your exam collaborators to your Playpen subject to work on/verify the exam.
    3. Closer to the exam time you can copy and paste the description into the exam assignment in your subject, and upload any accompanying documents.
    4. You are unable to copy your Cadmus assignment created in your Playpen subject to your actual subject, so you will need to set up your Cadmus assignment again.
    5. You can create a Turnitin rubric for your Cadmus assignment to help with the marking process. You can only do this once you begin marking student submissions via Turnitin in Cadmus.

    To ensure that students' accessibility needs are met:

    • Ensure any documents are provided in Word format, particularly assignment templates that students need to download, complete and submit. Avoid PDF documents.
    • Ensure any images you add to the assignment description have alt text added to them. For more information see how do I manage alt text?

Setting up your Cadmus assignment for your exam

To set up your Cadmus assignment you need to change the Canvas Assignment Submission Type to Cadmus. If you have not already done so:

  1. In your Canvas Assignment select External Tool from the list of available submission types.
  2. Click Find and choose Cadmus Assignment from the list - do not check: Load This Tool In A New Tab.
  3. Then click Go to Cadmus.

Follow the Cadmus guides to create your exam, ensuring the following settings are completed:

  • The Final Due Date matches the exam due date as populated in the Canvas Assignment
  • The Feedback Return Date is well into the future
  • Set the option for Similarity Reports for Finals to: Don’t allow students to view similarity for final submissions
  • Drafting is Off
  • Weighting is correct for the final exam
  • Time limit (optional) populated with the time in minutes students have for reading time and to complete the exam (minutes between Available From and Due date and time)
  • Other Cadmus settings are set up as you desire.

Even if you release your Cadmus assignment to students within Cadmus, they will not be able to view the exam until the Canvas Assignment Available from date and time passes.

Granting extensions

The extensions for students who are granted exceptions will not automatically flow through to Cadmus.  To add extension:

  1. Go to the My Class tab in Cadmus
  2. Click Sync Class Roster
  3. Next to the students name with an AEA click ...(Student Settings)
  4. Click Extend Final Duel Date and add an extended due date for students that are completing an exam in a different time slot
  5. Click Extend Time Limit and add extra time for students who have extra time to complete the exam.
    Note: you may need to do both for a student

Preparing students for the online exam

Practice exam

We strongly recommend you conduct a practice Canvas Assignment with Cadmus exam with your students prior to the exam period. This will enable students to become familiar with the process, give them the opportunity to iron out any technical difficulties, and allow them to test whether their internet connection is suitable to complete the exam. It will also give students exposure to the type of exam questions that are asked in open book exams.

Staff resources

For guides on creating Canvas Assignments

Workshops on Canvas Assignments and Cadmus are regularly available from Learning Environments.

For advice on writing questions for open book exams read Assessment Considerations in moving from closed-book to open-book exams.

Support from Learning Environments on creating your Cadmus exam.