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Get ready for the Semester 2 Subject Experience Survey

With only weeks until the end of Semester 2, it’s time to prepare for the Subject Experience Survey (SES). Putting some simple measures in place now may benefit your subject’s SES response rates at survey time. Teaching staff play a critical role in encouraging student participation in the SES, so whether you’re looking to improve on last semester’s response rates or are new to the process, the following information will set you off on the right foot.

Survey availability dates

Your Faculty SES representative is currently scheduling surveys, and you will be advised of the arrangements for your specific subject before the survey launches. The standard Semester 2 survey period will run from Monday 10 October to Sunday 30 October this year. If your subject follows a standard Semester 2 timeline, it is likely that your survey will be available during this period.

Preparing for a successful Subject Experience Survey

  1. Provide feedback on last semester’s survey outcomes

    It is a policy requirement that feedback about SES outcomes is communicated to students, and guidelines are in place to assist you in providing this information via the LMS. Provision of feedback to students demonstrates that their survey responses are valuable, and including actions taken as a result of their survey feedback highlights that their comments are put to good use.

    Your LMS subject should currently contain feedback on the survey outcomes from the previous cohort of students. If this has not yet been prepared for your subject, information and instructions on meeting these requirements are available from the SES website’s survey results page.

    Once you receive survey outcomes from this semester’s Subject Experience Survey, these should also be provided to students via the LMS.

  2. Schedule class time for students to complete the Subject Experience Survey (optional)

    Some departments or faculties choose to allocate time in class for students to complete the SES, where access is available to computers – or indeed mobile phones or tablets, as surveys can now be completed on mobile devices. Of course, students may still choose to complete the survey in their own time, but this provides an opportunity to fill in the survey on the spot, without interruptions.

    Please note that teaching staff should leave the room while students complete their surveys: more information and advice on this process are available on the SES website’s getting started page.

  3. Promote the SES to students before and during the survey period

    Teaching staff play a critical role in the promotion of the SES to students. You have first-hand understanding of the importance of student feedback, and your endorsement may encourage participation in the survey. Materials to assist you with survey promotion, including powerpoint presentations to show in class are available on the SES website’s survey promotion page.

    Students have the opportunity to win $500 for responding to the SES so feel free to grab this image and include it in any presentations/emails/other communications you’re using to promote the survey.

SES incentive graphic

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Written by
Catherine Manning


Learning Environments support centre