Information about the lecture recording software used at the University of Melbourne, including bookings process, policies for use and other guidelines.
Staff will not need to book recordings for centrally timetabled lectures, and alterations to the timetable will automatically adjust the recording schedule.
Recording of other teaching activities (e.g. seminars or tutorials), or wider University activities (public seminars, departmental meetings, conferences and guest presentations) may be booked following the process below:
- Check whether your venue is supported for the use of Lecture Capture.
- Submit the Lecture Capture booking request form at least five working days (ten days in peak time) before the scheduled event.
- Manual bookings will receive a confirmation email, please check this email for the details of your booking and report any issues immediately.
- Staff and students access lecture recordings though a link in the LMS. This link also allows staff to check which Lecture Capture recordings are scheduled in the Lecture Capture system. To add the Lecture Capture link to a LMS subject refer to the linking to Lecture Capture guide.
- The recording will start automatically at the scheduled time. Venues with touch panels show the “recording” button when the session has started.
For more information, please see the booking and accessing public seminars and events guide.
Policies and guidelines
Institutional usage, copyright content and intellectual property, and the recorded lecture guidelines.
Instructors can add a Lecture Capture link in their LMS subject, and students will view all recordings for the subject through this link.
Students and staff should note that the provision of recorded lectures and quality of audio are not guaranteed, as the service is occasionally affected by technical difficulties.
As stated at the start of each lecture recording, the University holds the intellectual property of the content within all lecture recordings. Students must seek approval from individual teaching staff before recording classes via personal recording devices or any other medium.
If you are showing film clips or images, performing music, or including other copyright material in your lectures, there are conditions and limits on what can be recorded. There is a pause/stop button to control what is recorded. For more information see Using Copyright Material in Lectures or contact the Copyright Office.
Best practice guidelines
To ensure high quality Lecture Capture recordings within a venue:
- Before your presentation, review the Copyright Office’s advice on using copyright material in lectures.
- Make sure you know how to use lectern touch panels.
- Make sure you know how to pause Lecture Capture recording, and remember to pause your recording when you present copyrighted material or confidential information.
- Always wear the lapel microphone provided.
- Repeat any questions asked by the audience to ensure both question and answer are recorded.
- Stop the Lecture Capture recording if you finish early, especially if you hold personal discussions at the end of a lecture.
Opt-out of automatic lecture recordings
Following Academic Board endorsement, as of 2016 the University follows an opt-out model for the Lecture Capture service. Lectures for all subjects scheduled in the central timetable will be automatically captured if they take place in Lecture Capture enabled venues. For more information regarding this decision see the Lecture Capture practice guidelines document.
Staff may request to opt-out of automated recording for their subject. Associate Deans (Teaching & Learning) or equivalents in Faculties and Graduate Schools will oversee opt-out requests. The following process applies:
- Download and complete the Lecture Capture opt-out form
Academic staff applying to opt-out of automatic lecture recordings are required to print and complete the Lecture Capture opt-out form and submit it for approval to their Faculty or Graduate School’s Associate Dean (Teaching and Learning) or equivalent.
- Submit the completed opt-out form to the Lecture Capture support team
Once approved, the form should be signed and submitted to the Lecture Capture support team at least ten business days prior to the scheduled date of the lecture or lecture series, to allow sufficient time for technical staff to disable automatic lecture capture in the venue.