LMS Assignments with Cadmus as off-campus digital open book exams

If there are questions with the below, guide please contact Exam Support.

Staff can prepare questions and content for their assignment while the Exam Portal automated assignment creation is pending, by using the Playpen option outlined below.

Automation if you used the Exams Portal

The automation described below applies if you have supplied the details of your exam to the Exams Office via the Exams Portal.

If you supplied the details of your exam to the Exams Office via the Exams Portal, then an Assignment Group and LMS assignment will be automatically entered into your LMS subject with pre-set settings from the Exams Office. For more information on when the steps in this process are scheduled to occur, see exam key dates.

From the information in the Exam Portal, the exam timetable will be created to minimise clashes for students and to balance, where possible, the assessment load for all students across the examination period.

ACTION: Please follow the below steps to familiarise yourself with the automatically created assignment, and to check off the action items required from you to complete the assignment configuration.

Step one

An Assignment Group called Semester 2 exams, 2023 with 0% weighting will be created in your subject, and an assignment will be created and allocated to this group

ACTION – Please update this weighting to reflect the correct weighting for the exam

• See how do I weight the final course grade based on assignment groups?

Step two

• The integration automatically adds exceptions for students who have alternative exam arrangements (AEAs), including extended time limits or different availability times.
• Students with extra time to complete the exam will be listed under the Assign to settings, and as additional calendar entries for each of these students in the instructors' calendar view.

Please do not alter these exceptions! Exceptions are automatically managed via the integration with the Exams Portal, and variations and further exceptions may be created up to the exam’s scheduled time as students' needs are processed and addressed. Please do not edit these settings. If you feel changes are needed, please contact Exams Support to discuss.

NOTE: You will need to add alternative exam arrangements (AEAs) to the Cadmus assignment as they will not automatically flow through from the LMS Assignment. See setting up AEAs for instructions on how to do this.

Setting up your Cadmus assignment for your exam

To set up your Cadmus assignment, you need to change the LMS Assignment Submission Type to Cadmus. If you have not already done so:

1. In your LMS Assignment select External Tool from the list of available submission types.
2. Click Find and choose Cadmus Assignment (LTI1.3) from the list and click Select.

• Do not check: Load This Tool In A New Tab.

Leave all other details and click Save.

Then click Go to Cadmus.

Follow the Cadmus guides to create your exam. Ensure the following settings are updated by first clicking Set requirements, grading options and settings when in ‘Edit’ mode for your Cadmus assignment:

1. Assessment type should be set to Exam.
2. Select the applicable Exam Type. This is simply for labelling analytics, and will not impact assessment settings.
3. Exam Timing should be set to Select at their preferred time within a window and ensure that the Exam start match the Available from in the LMS assignment. The exam closes should be when the last AEA has been submitted.
4. In the next field, you’ll be able to set the length of time students have to complete the Exam within that set window of time.
5. Take note of the minutes between Available and Due Date in the LMS Assignment. This is the total number of minutes students have for reading time and completing the exam. If you would like to use the Reading time feature, input the reading time allocated to the exam (15 or 30 mins). Students will have access to read instructions but unable to start work during this time. Writing time should then be populated by the total minutes minus reading time. For example, if the total time is 120 minutes and Reading time is 15 minutes, Writing time will be 105 minutes. If you prefer not to use the Reading time feature, input the total number of minutes directly into Writing time.
6. Select your preferred options for Word limit and Referencing. If these features are turned on, the expected word count and/or referencing style will be displayed for students.
7. Select Auto submission as desired.
8. PDF copy of student submission is Off.
9. Select your preferred Marking Tool – Feedback Studio or SpeedGrader. We strongly recommend using SpeedGrader as this option will generate a Turnitin Similarity Report in addition to seeing the submission history for the student if they have submitted multiple times over the course of the exam.
10. Total points should match the LMS Assignment.
11. Weighting is an optional feature that displays how much the exam is worth to students.
12. Anonymous marking is optional, but note that this setting cannot be changed once students have submitted.
13. Turnitin settings should be kept on its default settings. Review the Turnitin Similarity Report guide for further information on these settings.
14. Written feedback return is Off.
15. Click Confirm Changes.

Even if you release your Cadmus assignment to students within Cadmus, they will not be able to view the exam until the LMS Assignment Available from date and time passes.

Setting up alternative exam arrangements (AEA)

Extensions or alternative exam arrangements for students who are granted exceptions will not automatically flow through to Cadmus. You will need to replicate these exceptions for the relevant students in the Cadmus interface.

You will only be able to add AEAs in Cadmus after the assignment has been released to students. Even if you release your Cadmus assignment to students, they will not be able to view the exam until the LMS Assignment Available from date and time passes.

1. Go to the Progress tab in the top row of the Cadmus homepage.
2. Click the Sync LMS or Sync Class List button.

3. Find the name of the student with an AEA from the Class List and click the three dots next to their name.

4. When you hover above Add special considerations, you will be presented with some different options. Regardless of whether you choose Give Extra Time or Change Exam Date, you will be taken to the same screen to manage this student’s Special Consideration.

5. If the student is taking the exam on a different date to the main cohort, update the date and time in the New exam start box. If the student has been given extra time, add the extra time to their Total writing time. The Total reading time should be kept as is. Once you have input these changes, make sure that the updated date and time in the Exam end box matches the student’s Due Date in the LMS Assignment. Click Confirm.

5. To view and edit all Special Considerations, click the Manage button above the class list.

We recommend that you discuss complex AEAs in your Cadmus assignment with your local academic support officers or lodge a support request with Exams Support if you need further support.

Preparing students for the online exam

Practice exam

We strongly recommend you conduct a practice LMS Assignment with a Cadmus exam for your students prior to the exam period. This will enable students to become familiar with the process, give them the opportunity to iron out any technical difficulties, and allow them to test whether their internet connection is suitable to complete the exam. It will also give students exposure to the type of exam questions that are asked in open book exams.

Timing in a Cadmus Assignment

You will need to ensure that the timings in Cadmus match the availability times in the LMS Assignment.